Publish policies and track who really read them
Publish policies, then see who read, who accepted and who is pending.
For: Managers & HR · Category: Documents & notices
Policies live on their own tab in the Docs hub. Publishing notifies the whole team, and every published policy shows an "N of M acknowledged" counter. Opening it reveals each person's reading proof: whether they scrolled the policy to the end and how long they had it open.
Steps
- Open Docs -> Policies - Switch to the Policies tab in the Docs hub.
- Create and publish - Write the policy (or save it as a draft first) and publish it. Everyone is notified automatically.
- Track acknowledgments - Choose the "N of M acknowledged" counter on a published policy. Each acknowledged person shows a state: "Read & accepted" (scrolled to the end and read for at least 30 seconds), "Accepted without reading", or "Accepted (before read-tracking)" for older sign-offs - plus their reading time.
- Let reminders chase the rest - Anyone who has not acknowledged the current version of every published policy gets an automatic reminder every 3 days until they do. You do not need to chase people manually.
- Revise when needed - Editing a policy's content bumps its version - everyone is asked to read and acknowledge the new version, and earlier attestations stay on record.
Tips
- Acknowledging is never blocked - the read proof only classifies it, so you can see who signed without reading and follow up personally.
- Managers and owners acknowledge policies from this same page; employees do it from their Policies tab.
- Check a person's full policy standing at a glance in the "Policy compliance" section of their profile (People -> open the person).