Veridox Help Center
Step-by-step guides for owners, HR managers and employees. 102 articles across 18 categories covering every feature.
Popular articles
- What is Veridox? - A quick tour of what Veridox does and who uses it
- Create your Veridox account and company - Sign up in three quick steps
- Clock in and clock out - How to record your attendance with GPS
- Request leave - Submit a leave request through the approval chain
- Run payroll - Process monthly payroll for your team
- Connect your work email - Set up mailbox monitoring for AI safety
- Install Veridox on your phone - Get the app without an app store
All guides
Getting started
- What is Veridox?
- Create your Veridox account and company
- Verify your email with the 6-digit code
- Name your organization and pick a country
- Your first-login setup checklist
- Find your way around
- Jump anywhere fast with Ctrl+K
Signing in & your account
- Sign in with your company link
- Sign in from the main Veridox page
- Reset a forgotten password
- Change your password in the app
- Verify your email when signing in
- Change the app language
- Sign out
Your profile & onboarding
- Your profile and onboarding: an overview
- Complete your onboarding profile
- What locks after you submit (and what stays editable)
- Set your profile photo
- Update your details and "About me"
Company setup (owners)
- The Settings page, at a glance
- Your company link - share it with every employee
- Add your logo and brand colour
- Set your Staff ID format
- Set your office location for attendance
- Set your working hours
- Build approval workflows
- Connect integrations
- Appoint whistleblower reviewers
- Set notification preferences
- Export your company data
- The Activity Log: who changed what
- The weekly owner check-in
- Your free trial and choosing a plan
- What to do if a subscription payment fails
- Manage your plan, billing and storage
- Turn on daily timesheets (the plan/report gate)
- Read the Workforce Health dashboard
- Choose what new hires must provide (onboarding requirements)
- Set your company email domain
Your team & roles
- Invite people to your company
- The branded invitation email
- Accept an invitation and join
- Roles: who can see what
- Use the company directory
- Branches, units and the organogram
- Create departments
- Manage employee records
- Suspend or revoke someone's access
- See your team (managers)
- Open a colleague's profile page
- Customise what each role can do (Roles & Permissions)
- Permanently erase a person, or delete your company
- Add many people at once with a CSV import
The employee workspace
- My Space: your personal hub
- My Work: tasks and your requests
- Work with tasks
- View your KPI scorecard
- Notifications
- AI Smart Suggestions: your next actions
Time & attendance
- Clock in and out (with the map)
- View your time and attendance
- The live team time board (owners & managers)
- Request permission to work off-site
- Attendance reminders & the Attendance Assistant
- The daily timesheet: plan your day and report your progress
- Review your team's timesheets: read, comment and acknowledge
Leave & approvals
- Request time off
- Track a request through the approval chain
- Approve requests (managers & HR)
- How multi-step approvals work
- Claim an expense
Payroll
- Payroll, at a glance
- Start from a country preset
- Statutory deductions, reliefs and tax bands
- Set your payroll currency
- Set each employee's pay
- Add custom earnings and deductions
- Run a pay period
- Finalise a pay run and export
- Payslips for your team
- One-time bonuses and adjustments
- How KPIs, rewards and exits reach payroll
Performance & KPIs
- How monthly KPI scorecards work
- Configure your KPI metrics and weights
- Score your team for the month
- Finalise a scorecard and trigger a bonus
- Employees: view your scorecard
Recognition & exits
- See recognition and rewards you receive
- Recognise people with rewards
- Record resignations and final settlements
- Set up your offboarding checklist template
- Run an employee offboarding
- Give notice (resign)
Communication
- Chat one-to-one and in groups
- Start audio and video calls
- Pin important chats to the top
- See a colleague's profile card
- Search inside a conversation
- Turn message sounds on or off
- Use the calendar and schedule meetings
- Translate messages with one tap
- Post company notices
- Share "what's new" after an update
- Send a voice message in chat
- Subscribe to your Veridox calendar
Documents & notices
- Share company documents
- Publish policies and track who really read them
- Read and acknowledge a policy
- Link company tools
- Employees: find your documents
- Track certification and document expiry dates
Email & mailbox safety
- Connect a mailbox
- Read your email
- Compose and send email
- Reply to and forward email
- What mailbox monitoring stores (and the consent model)
Safety & whistleblowing
- AI safety scanning: what to tell your team
- Submit an anonymous report
- Check your report by case code
- Attach evidence to a report
- Reviewers and AI risk (for reviewers)